RV Park Management Software
Run your RV park like a pro — not a spreadsheet
Online reservations, an interactive site map, guest self-service, owner analytics, and payment processing — everything independent RV park operators need in one modern platform.
14-day free trial, no card required — then plans from $29.99/month. See pricing
Find your park to sign in
Staff sign-in happens on your park's own page. Enter its address — the part after /park/ in your park's link.
Everything you need to manage your park
Purpose-built for independent RV park operators — not retrofitted hotel software.
Online Reservations & Booking
Guests pick their site on a live map and see the full price with taxes and fees before they book. On Growth, bookings paid in full by card confirm instantly; every other booking is a request you approve within 24 hours.
Interactive Site Map
A drag-and-drop visual map of every site in your park. Color-coded availability, hookup details, and real-time status at a glance.
Guest Self-Service Portal
Guests manage their trips from their phone: change dates, cancel with a refund preview, pay a balance on Growth, add vehicles and pets, and send maintenance requests.
Owner Analytics Dashboard
Occupancy, ADR and RevPAR by site, a revenue chart, and what you actually collected from gross to net. Export to CSV.
Maintenance Tracking
Log issues by site, set priority and status, and keep a maintenance history your whole team can see.
Payments & Rates
On Growth, guests pay by card at checkout, a deposit or the full stay, straight into your own Stripe account, and refunds follow your cancellation policy automatically. Nightly rates with weekly and monthly discounts.
Flat monthly pricing
A flat monthly subscription with no site-count limits. Online card bookings carry per-transaction fees on top — ours and Stripe’s, both broken down below. The plan you pick decides one thing: how your guests can pay.
14-day free trial — no card required to sign up
Starter
$29.99/month
Guests book online and pay at the park.
Guests book online — you collect payment at the property
No online card payments on this plan. Staff record cash, check, or an outside card terminal against the reservation from the front desk.
- Storefront: a hosted booking page with an interactive site map, live quotes, promo codes, pets, rig-length checks, and your cancellation policy.
- Booking requests: guests request a stay. You or a manager approve it within 24 hours; otherwise it expires and the site is released.
- Guest portal
- Trips and booking reference
- Cancel or change dates
- Vehicles and pets
- Maintenance requests
- Owner dashboard
- Daily overview and front desk: check-in and check-out, and recording cash, check or outside-terminal payments
- Reservations, folio and requests queue
- Availability grid and site moves
- Sites, rates, taxes and fees, promo codes and cancellation policy
- Maintenance
- Reports with CSV export
- Staff accounts (owner, manager, employee)
- Emails: booking confirmations and reminders for guests, plus emails to you about your account and trial.
- Support: in-app help center and email support on weekdays.
- No platform fee: because there are no card payments.
Growth
Adds online card payments$49.99/month
+ 2% of each guest card payment
Everything in Starter, plus online payments.
Guests pay by card at checkout — the money is yours
Your park is the merchant of record: charges are created on your own Stripe account, Stripe pays out to your bank automatically, and we take a 2% platform fee on each guest card payment. Being the merchant of record also means Stripe’s own processing fee (2.9% + $0.30, Stripe’s published US card rate) is deducted from your account, and chargebacks are yours — see the worked example below.
- Card payments at checkout: a deposit or the stay in full.
- Balance payments from the guest portal, and staff card payments from the folio.
- Refunds from the dashboard, issued automatically on cancellation under your policy.
- Your park is the merchant of record on its own Stripe account (managed setup or bring your own), and Stripe pays out to your bank. Stripe’s own processing fee (2.9% + $0.30) is yours, and isn’t returned on refunds.
- Reports show Stripe fees and platform fees.
- The front desk can still record cash and check.
Both plans
- Unlimited sites and staff
- Month-to-month; cancelling takes effect at the end of the billing period
- No setup fee
- 14-day free trial
- Published prices
Not included at launch
- AI assistant
- Text messages
- Custom domains or park subdomains
- Multiple properties per account
- A booking widget to embed in your website
- Annual billing or a seasonal pause plan
- Booking fees charged to your guests (never, on any plan)
Starter: booked online, paid at the property
The guest reserves and confirms their site online, then pays you when they arrive — cash, check, or your own card terminal. Your staff record that payment against the reservation. No card details ever pass through the platform.
Growth: paid by card at the moment of booking
The guest pays by card at checkout and your park is the merchant of record — the charge is created on your Stripe account, so the money is yours minus our 2% platform fee and Stripe’s own 2.9% + $0.30 processing fee, and Stripe pays the rest out to your bank on its own schedule. You own the customer relationship, the statement descriptor, the deposit rules — and, as merchant of record, the chargebacks.
What comes out of a card booking
Two separate fees, and only one of them is ours. Because your park is the merchant of record, the charge is created on your own Stripe account — so Stripe’s processing fee is deducted from your side, not ours. Stripe charges 2.9% + $0.30 per successful card payment on its published US rate; that rate is set by Stripe, not by us, and we never rebate it. Our 2% platform fee is charged separately, on top of it.
| Guest pays | $100.00 |
|---|---|
| Stripe processing fee (2.9% + $0.30) — paid to Stripe | −$3.20 |
| Platform fee (2%) — paid to us | −$2.00 |
| You receive | $94.80 |
Chargebacks are yours too. If a guest disputes a charge, the disputed amount and Stripe’s dispute fee come out of your Stripe balance, and you respond with your evidence from your Stripe dashboard. That is the same whether we set Stripe up for you or you connect an account you already have.
Stripe’s rate is its published US rate for standard domestic cards; international cards, currency conversion and disputes cost more under Stripe’s own pricing (opens in a new tab), which governs. Our 2% is charged on every online booking regardless of how the guest pays — it is a fee for using the booking platform, not a card surcharge.
Billed monthly in USD, one subscription per account. Cancelling takes effect at the end of the billing period. We never add a fee to your guest’s total.
Built by operators, and new
ClearStay is a new product and we are looking for our first parks. We do not have customer quotes to show you yet, so here is the honest version instead: what runs today, what does not, and what it costs.
Working today
- A hosted booking page at your park’s own link (/park/your-park)
- An interactive site map guests pick their own spot from, with live availability
- A booking engine with real quotes: longer-stay rates, promo codes, taxes, fees and deposits
- A guest portal for viewing, changing and cancelling reservations (and paying a balance on Growth), with no password to remember
- An owner dashboard: reservations, arrivals, front desk, maintenance, analytics and CSV export
- Card payments through Stripe on Growth, where your park is the merchant of record and the money lands in your own account
- A cancellation policy you set yourself, with a sensible default in place from the day you sign up
- Automatic refunds on cancellation — the refund your terms provide is sent back to the guest’s card as soon as the booking is cancelled
Not built yet
- ACH and invoicing for long-term stays
- A booking widget to embed in your own website
How we work
- A 14-day free trial, no card required to start
- Month to month, no contract and no minimum term
- Plans from $29.99 a month; Growth adds a 2% platform fee on guest card payments — published, not negotiated per call
- Your data is yours: export your reservations as CSV whenever you want
Frequently asked questions
Everything you need to know about ClearStay.
- Set-up is self-serve: you enter your sites, set your rates and lay out your site map, and the setup checklist shows what is left. Your booking page takes bookings as soon as a site is on sale and your trial or plan is active. We handle the hosting and SSL, and your park gets its own booking link (/park/your-park), so you never touch a server.
- No. Guests can browse the site map and see pricing without signing up. They only enter their details when they are ready to reserve. A guest portal is available for returning visitors who want to manage their bookings.
- Yes. Keep your site and point its Book Now button at your park’s booking page (/park/your-park). We host it, and it works on phones. An embeddable booking widget for your own site is not available yet.
- That depends on your plan. On Growth, guests pay by credit or debit card through Stripe when they book, and your park is the merchant of record — the money lands in your own Stripe account. On Starter, guests book online and pay at the property; your staff record the cash, check, or terminal payment against the reservation. Front-desk payments work on every plan, for walk-ins. ACH and invoicing for long-term stays are on the roadmap.
- Two fees come off an online card booking, and only one is ours. We take a 2% platform fee. Stripe takes its own processing fee — 2.9% + $0.30 on its published US card rate — and because your park is the merchant of record, that charge is created on your Stripe account, so Stripe bills it to you, not to us. On a $100.00 booking: Stripe takes $3.20, we take $2.00, and $94.80 lands in your account. Being the merchant of record also means chargebacks are yours — a disputed amount and Stripe's dispute fee come out of your balance. That is the industry norm for lodging, and it is the same whether we set Stripe up for you or you bring your own account. Pay-at-property bookings on Starter have no per-booking fee at all, because no card is processed. We never add a fee to your guest's total, on either plan. Your $29.99+ monthly plan is separate from both.
- No contracts. ClearStay is month-to-month, and cancelling takes effect at the end of the billing period. You can export your reservations as CSV whenever you want, so you are never locked in.
- At launch, each account runs one park. Each park gets its own site map and settings and its own booking page. Managing several parks from one account is on the roadmap, not in the product yet.